Category Archives: AI tools

Two of the most common AI programs for creating written materials are ChatGPT and Gemini. I’ve used both, mostly ChatGPT, and found that the results can be amazing… as long as you use the best prompt.

These AI programs aren’t flawless by any means, but they do an increasingly good job. The quality of the output will always, in part, depend on the quality of your input (prompt).

You may have heard the term garbage in-garbage out. This originated in the computer field. It means if you don’t put in the right code, you won’t get proper results.

The same thing applies when using AI. If you don’t put in the right prompt, you won’t get the results you want.

Here is an overview of how to create the perfect AI prompts:

Step 1: Define the Objective

What do you want? A 500 word blog post? A content calendar? Youtube video script? Figure out the exact result you’re looking for and create a prompt for that.

Step 2: Provide the relevant information

If you are asking the AI to write a blog post tell it the length, the tone (professional, casual, conversational, etc.) the subject and what, keywords you want included. In short, the more information you provide, the better the result.

Step 3: Keep it Concise

While detail is important don’t go overboard. Think of it like Who, What, Where, Why and When, just the facts!

Step 4: Avoid Jargon

Unless it’s necessary don’t use a lot of jargon. Keep your prompt simple, detailed and in plain language.

Step 5: Refine your prompt.

If this results aren’t what you wanted, just evaluate the prompt and include more details. This extra step can help you create an effective prompt that you can use over and over.

Here are a few examples:

Prompt:
“Given the increasing trend towards remote work, what are three key strategies that have proven effective in maintaining productivity and team collaboration? Please provide detailed explanations and examples from successful implementations.”

Prompt:
“Write a short story (500-700 words) set in a dystopian future where technology governs every aspect of life. The protagonist is a young hacker trying to break free from the system. Focus on their internal conflict and the world-building details.”

Prompt:
“I am experiencing a bug in my Python code where the program crashes when processing large data files. The error message is ‘Memory error: Unable to allocate memory.’ What are some potential solutions to handle large data efficiently in Python? Please provide code examples and explanations.”

Common Pitfalls to Avoid

• Vagueness: Avoid prompts that are too broad or vague. Specificity is key.
• Over-complication: Don’t overload the prompt with too many questions or requirements. Break it down if necessary.
• Assumptions: Unless you’re continuing an existing conversation, don’t assume the AI will have prior knowledge that isn’t provided in the prompt.

NOTE: I don’t think I mentioned it before, but these chat programs can save and remember past chats. So if you need something on the same topic as a previous chat you can go to that chat and ask for more information on that topic, you don’t need to start a whole new chat.

Final Prompt Checklist

• Is the objective clear?
• Have I provided enough context?
• Is the prompt specific and detailed?
• Is the language clear and concise?
• Have I tested and refined the prompt?

Hope this helps.

Whether we like it or not, and some people don’t, I suspect AI is here to stay. While I do have some concerns, I’m going to embrace the benefits of Ai to become more productive in my work and personal lives.

Here is a list of the most commonly requested help from ChatGPT. These topics are for both work and personal issues. I’ve included the best prompts to use in order to get the most accurate results.

If you need to add more details to any prompt, such as a specific word length for a blog post, you can simply add something like “Make the post between 1,000 and 1,500 words in length”.

Enjoy!

Prompts for Work-Related Tasks

1. Writing and Editing:
   • “Please draft an email to [recipient] about [subject].”
   • “Can you create a report on [topic] with the following details: [details]?”
   • “Proofread the attached document for any grammatical or spelling errors.”
   • “Write an article about [topic] for our blog, focusing on [specific aspect].”
   • “Compose a business proposal for [project] including [key points].”
2. Data Analysis:
   • “Analyze this dataset on [topic] and provide insights on [specific aspect].”
   • “Create a chart/graph illustrating [data points] from this dataset.”
   • “Interpret the statistical data related to [topic] and summarize the findings.”
   • “Summarize the results of this survey on [topic] and highlight key trends.”
   • “Perform market research on [industry/competitor] and compile the findings.”
3. Project Management:
   • “Plan a project for [task] and outline the key steps involved.”
   • “Create a timeline for [project] with milestones and deadlines.”
   • “Set up milestones for [project] and define deliverables for each stage.”
   • “Track the progress of [project] and provide a status update.”
   • “Manage the resources for [project] and ensure all tasks are allocated properly.”
4. Research:
   • “Find academic articles on [topic] and summarize their key points.”
   • “Summarize this research paper on [topic] highlighting the main findings.”
   • “Gather industry insights on [topic] and compile a report.”
   • “Conduct a competitive analysis of [competitor] and provide a comparison.”
   • “Compile a literature review on [topic] including [number] of sources.”
5. Technical Support:
   • “Troubleshoot this software issue with [software name] and provide a solution.”
   • “Provide coding help for [language] to achieve [specific goal].”
   • “Explain the technical concept of [topic] in simple terms.”
   • “Assist with the installation of [software/hardware] and ensure it’s set up correctly.”
   • “Help debug this code snippet in [programming language] to fix [issue].”
6. Presentations:
   • “Design slides for a presentation on [topic] with the following key points: [points].”
   • “Structure a presentation on [subject] including an introduction, body, and conclusion.”
   • “Add speaker notes to the presentation slides for [topic].”
   • “Create visual aids for a presentation on [topic], focusing on [aspect].”
   • “Enhance the aesthetics of this presentation on [topic] with better graphics and layout.”
7. Marketing and SEO:
   • “Develop a marketing strategy for [product/service] targeting [audience].”
   • “Create social media content for [platform] about [topic/event].”
   • “Conduct keyword research for [topic] and provide a list of targeted keywords.”
   • “Write an SEO-friendly article on [topic] incorporating [keywords].”
   • “Analyze web traffic for [website] and suggest improvements.”
8. Financial Analysis:
   • “Create a budget for [project/department] with estimated costs and revenues.”
   • “Analyze the financial statements for [company] and provide insights.”
   • “Develop a financial model to forecast [financial metric] over [time period].”
   • “Perform a cost-benefit analysis for [project/decision] considering [factors].”
   • “Prepare an investment report on [company/industry] including key financial metrics.”
9. Administrative Support:
   • “Schedule a meeting with [person/department] for [date and time].”
   • “Organize these files related to [project/topic] in a structured manner.”
   • “Manage the contact list for [department/team] and update any changes.”
   • “Write meeting minutes for the meeting on [date] and highlight key decisions.”
   • “Handle customer inquiries regarding [product/service] and provide appropriate responses.”
10. HR and Recruitment:
    • “Draft a job description for the position of [job title] with the following requirements: [requirements].”
    • “Screen resumes for the position of [job title] and shortlist suitable candidates.”
    • “Prepare interview questions for candidates applying for [job title].”
    • “Conduct preliminary interviews with candidates for [job title] and assess their suitability.”
    • “Onboard new employees for [department] and ensure they have all necessary resources.”

Personal Use Tasks

1. Writing:
   • “Compose a personal letter to [recipient] about [topic].”
   • “Write a creative story with the following plot: [plot details].”
   • “Draft a speech for [event] on the topic of [subject].”
   • “Create a resume highlighting experience in [field/industry].”
   • “Write a cover letter for a job application to [company] for the position of [job title].”
2. Learning and Education:
   • “Explain the concept of [topic] in simple terms.”
   • “Provide homework help for a [subject] assignment on [topic].”
   • “Tutor me in [subject] focusing on [specific area].”
   • “Summarize the book

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     by [author] highlighting the main points.”
   • “Offer study tips for preparing for exams in [subject].”
3. Health and Fitness:
   • “Create a workout plan for [fitness goal] that includes [types of exercises].”
   • “Provide nutritional advice for maintaining a healthy diet.”
   • “Suggest healthy recipes that include [ingredients].”
   • “Explain the medical condition [condition] and its common treatments.”
   • “Offer mental health tips for managing [stress/anxiety/depression].”
4. Travel Planning:
   • “Recommend travel destinations for a [type of trip] to [region].”
   • “Create an itinerary for a [number]-day trip to [destination].”
   • “Find accommodation options in [city] within [budget].”
   • “Suggest activities to do in [destination] that cater to [interests].”
   • “Provide a packing list for a trip to [destination] considering [weather/activities].”
5. Entertainment:
   • “Recommend movies and TV shows similar to

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     .”
   • “Suggest books to read that are like

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     .”
   • “Find interesting podcasts about [topic].”
   • “Create a playlist for [event/mood] featuring [genre/artist].”
   • “Provide game recommendations for [platform/type].”
6. Home and Lifestyle:
   • “Offer home organization tips for [space/room].”
   • “Suggest DIY projects for [purpose/occasion].”
   • “Provide cleaning hacks for [task/problem].”
   • “Give gardening advice for growing [plant/vegetable].”
   • “Offer interior design tips for decorating [room/space].”
7. Cooking and Recipes:
   • “Share a recipe for [dish] that includes [ingredients].”
   • “Suggest a meal plan for [dietary preference] for [duration].”
   • “Provide cooking tips for making [type of cuisine/dish].”
   • “Explain the cooking technique for [method].”
   • “Recommend kitchen gadgets that are useful for [type of cooking].”
8. Technology Help:
   • “Assist with setting up [device] and ensure it’s working properly.”
   • “Provide app recommendations for [purpose/need].”
   • “Troubleshoot the tech issue I’m having with [device/app].”
   • “Explain how to use [new technology/feature].”
   • “Offer cybersecurity tips to protect against [threat].”
9. Finance and Budgeting:
   • “Create a personal budget for [time period] considering [income/expenses].”
   • “Provide saving tips for [goal] within [time frame].”
   • “Offer investment advice for [amount] in [type of investment].”
   • “Explain the financial concept of [term] and how it applies to [situation].”
   • “Help with tax questions related to [situation] and explain [tax term].”
10. Relationship Advice:
    • “Offer communication tips for discussing [issue] with [person].”
    • “Provide conflict resolution strategies for handling [situation].”
    • “Give dating advice for [situation].”
    • “Suggest activities for couples that enjoy [interest/hobby].”
    • “Offer family relationship tips for dealing with [issue/situation].”

It’s important to keep some things in mind when using AI:

• Some AI programs are better for some tasks than others
• You need to verify the information you get, it’s not 100% accurate
• Depending on what you’re using AI for, you may need to do extensive rewrites. Search engines seem to be penalizing blog posts that rely heavily on AI

Watch the demo video below:

Just a heads up, the links in this post are probably affiliate links which means if you click on them and choose to make a purchase, you won’t pay one penny more but I may earn a small commission!

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The Review

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Main features:

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Pros:

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4. You Can Customize Your Filters: You can customize the filters based on your preferences so the AI will adapt to what you need.
5. Integration: You can use Sanebox with most email services like Gmail, Outlook, Apple Mail, etc.,
6. Reminder Features: Reminds your email hasn’t gotten a response.
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Cons:

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Bottom Line

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Testimonials